What is LecShare & How Best to Use It

by Tonia Malone on April 21, 2010

LecShare (http://lecshare.com/) allows you to…

  • create accessible PowerPoint presentations
  • convert PowerPoint to an accessible web page view example
  • convert PowerPoint to an accessible Microsoft Word handout view example
  • add audio to PowerPoint presentations to create accessible QuickTime movies and MPEG-4 Video files (Video Podcasts) view example (MOV) / (MP4)

What do I mean by accessible? LecShare modifies the PPT, MOV, MP4, or DOC file to allow people with disabilities (hearing, visual, and motor impairments) to access the file. Captioning is provided for audio in the MOV/MP4 files. Alternative Language Text (ALT) for images, table headers, slide titles, table of contents, and reading order is fixed via the LecShare wizard for people using screen readers.

LecShare Desktop Screen Image

“The Americans With Disabilities Act (ADA) provides that no qualified individual with a disability be denied access to or participation in services, programs, and activities at Cal Poly.”  For more information about Cal Poly’s policies on ADA, please see the web site at http://accessibility.calpoly.edu/.


PowerPoint Files:

  • Before starting your presentation, create a folder. Save your PowerPoint file within that folder. While creating the audio within PowerPoint, make sure the audio file is also saved in that same folder.  You will need to manually verify that those audio files are saved inside the folder – it is not automatic.


  • Type your full narration text within the Notes area of the PowerPoint slide first.
  • If you’re adding narration to your presentation, you can either record your audio within PowerPoint, use LecShare, or use an audio application (Audacity). LecShare will import MOV (audio only), MP3, WAV, AIFF and AU audio file formats.
  • Record the audio for each slide as a separate file.


  • Animated GIFs, transitions and embedded video will not appear in the final LecShare web page, handout, or movie file.
  • Use a high contrast between text and the background.
  • Limit amount of text per slide.

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